Pine River Ranch Gift CertificatePine River Ranch
 An All-Suite Bed & Breakfast located near Leavenworth WA 
(800) 669-3877  info@prranch.com

Wedding Leavenworth Venue Pine River Ranch

FREQUENTLY ASKED QUESTIONS

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Please call today at 800-669-3877 to schedule your private tour of our Wedding Venue.

If you do not see your question below or have additional questions please feel free to give us a call at 800-669-3877, we would love to discuss your special day.

How early can I get into the site to set up?

Single Day Wedding
Decorating can begin at noon the day of the wedding until 11 am the following morning. Guest can check into the suites at 3pm.

Two Day Wedding
The Ranch will be yours from 3 pm the day before the wedding until 11 am the morning after your wedding

Are there limitations on decorations?

Just two, no open flames and nothing permanent. You are welcome to decorate the barn to fit your needs with any decorations that can be removed without any harm to the venue. No nails or tapes and glues that leave a sticky residue.

Who is responsible for setting up and tearing down the decor, and when will it be completed?

You will need to designate someone from your party to set up and tear down the decorations. All decorations must be removed by 10 am the morning after the wedding.

Do you have a limitation on which outside caterers you can use?

We allow any outside catering you wish. We have had everything from potluck barbeques to lavish catered meals. We provide you with all the necessary table settings (Plates, silverware, stemware etc.) but all serving dishes and utensils are your, or your caterers responsibility. See our Recommended Caterers.

What is your alcohol policy?

Your party is responsible for any drinks you would like served including beer, wine, juices or sodas. Our staff refills water glasses during the reception. Only beer and wine may be served without prior written approval.
Any other permits or requirements?
Along with a state certified alcohol server you are also required to have a banquet permit which you can get at any Washington State Liquor Store.

Is there a space for the brides and grooms or wedding party to change and/or relax?

Yes, we have a separate bridal suite as well as a grooms suite for changing, relaxing or hiding out! They are both equipped with 2 sinks, large mirrors and counters as well as couches and chairs for sitting. Each room can easily fit the entire bridal party.

Where can my guest park? Is there a fee?

Your wedding package includes a parking attendant to direct the parking for 100+ cars at no additional charge

How many weddings will be booked on my day?

You will have exclusive use of the 22 acre ranch for your day. There will not be anyone on the grounds except your guests and the Pine River Ranch staff.

What times do the Wedding Ceremonies take place?

That is up to you. The Ranch is yours from 3pm to 11 am the morning after your ceremony. The only limitations are music must be off by 10 pm and guests not staying in the suites must be off the grounds by 11 pm.

Do you have any backup plans for rain or other inclement weather?

Yes we have a few options for inclement weather. If you are having an outdoor ceremony and are worried about bad weather let us know at least an hour before the ceremony and we can set up the ceremony inside the barn. When the ceremony is over our staff will remove all the chairs immediately and shuffle a few tables and your reception will be ready within 10 minutes (we're very fast!) If your wedding is scheduled for the winter or you would like an indoor ceremony the barn can be set up the exact same way. We have had winter weddings two ways with the ceremony set up inside and the wedding party on the deck outside and also with the wedding party in the main lawn in front of the arbor and guests standing on the deck. We can work with any requests to make your wedding exactly like you pictured.

Am I able to make a room block for my wedding or special event?

It is required that you rent all 6 suites at Pine River for your wedding. There is also nearby lodging available that we can recommend for you to reserve additional rooms.

When is the deposit due and how much is it for?

  • A 50% deposit will be required at the time of the booking
  • The balance is due 180 days prior to the event
What is your cancellation policy?
  • Any cancellation made after the contract is signed, and up to 180 days prior to the event will be charged a $500.00 processing fee
  • Any cancellation made within 180 days of any event will result in forfeiture of the entire amount of the event.

Are there any hidden costs?

We DO NOT have any hidden costs.

Is the wedding venue wheelchair accessible? How close is the parking to the venue?

Yes, we are ADA approved. Parking is very close to the venue as well, but you won't have to worry about cars being in the backgrounds of your pictures.

Is there room in the wedding venue for a band and/or dancing?

Yes, we will discuss how you would like the venue laid out and if you would like room for a band or dancing.

Where will you take photographs?

We have 22 acres of beautiful scenery for your wedding photography. There are breathtaking views with mountains, meadows, trees, wildflowers, creeks, ponds and more to fit any style of photography, as well as wagons, corrals, silos and the restored 1944 dairy barn.

Who will be supervising and troubleshooting on the day of your wedding?

The Pine River Ranch staff will be on site to assist with set up and take down of the tables and chairs as well as bussing dishes and refilling water glasses, but we are not "Wedding Planners". If you would like additional help orchestrating events on the big day we recommend appointing a friend or family member to coordinate or hiring a "day-of" coordinator. We have some great "day-of" coordinators we can recommend who we have worked with multiple times.

Are candles or other open flames allowed?

No, due to county regulations there are no open flames allowed on the premises. Battery candles are welcome.
Do you allow smoking?
No smoking is allowed indoors and we are very strict on this rule. There are designated smoking areas outside the barn where guests can smoke.

At what time will my guests have to leave the facility?

The music must be off by 10 pm and guests must leave by 11 pm. We will give you a "few song warning" so 10 pm won't come as a surprise!

Do we have adequate bathroom facilities?

Yes, there are both male and female bathrooms with multiple stalls and sinks as well as the brides and grooms suites with additional sinks.

Do you have ice for the bartenders or drinks?

We supply ice for $2.50 per bag.

Pine River Ranch: A Destination Wedding and Events Venue

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